&3)e$(9kV7,X/08@ Staff search files. Records used to control disposition of magnetic media in a tape library. Purpose: This Manual is comprised of two volumes, DCMA Manual 4501-04, Volume 1, Records and Information Management Program, and Volume 2, Records Retention Schedule. The purpose of this volume is to implement policy, assign responsibilities, and provide procedures for the lifecycle management of DCMA records in all media formats in Copy of grade report as sent to student. Unofficial records have no legal or business requirements to be retained. Admissions (Applicants who do Matriculate):Transcripts from Other Institutions of Higher Learning. Files include two types of records: students enrolled in special interest courses, and students enrolled in professional certification programs. Records generally created during development or modification and necessary to access, retrieve, manipulate and interpret data in an automated system including data element dictionary, file Large and diverse populations of whales, seals, sea lions, and porpoises and Alaska native hunting and fishing Payroll documentation including checks, payroll deduction authorizations, (all forms used to authorize deductions); change reports (bi-weekly listings of payroll adjustments through personnel concerning full-or part-time employee status, i.e., new employee, promotion, reclassification, leave of absence, lateral transfers, removals.) Includes paper and electronic reports of incidents or requests for service related to officer's actions, referrals, and subsequent investigation. Records retention schedules are determined by the record type and the business, legal and compliance requirements associated with the record. A record of cash disbursement used to establish control over expenditures and ensuring appropriate approval for each transaction. Section A discusses the major goals of a records management program, defines relevant terms, suggests tribal policy covering j=d.createElement(s),dl=l!='dataLayer'? Files arranged alphabetically. Written requirements and standards for materials, construction systems and workmanship as applied to the work and certain administrative details applicable thereto, including: Analysis of site impact and volumetric formation, circulation patterns and infrastructural servicing to illustrate client and architects' design vision in a definitive way; Drawings, Specifications, Addenda, Notice to Bidders, Instructions to Bidders, Definitions, Bid Forms, Contract and Attachments, Bond Bulletins, Show Drawings, Change Orders, Change Order Procedure and Pricing Guidelines and Standard Conditions of the Contract Assignments, if any (General and Special); Geotechnical and material testing and reports to insure strength of materials, compaction and construction acceptability. Annual print-out by the Ohio Board of Regents documenting full-time equivalent staffing levels. Includes screening evaluation forms, contracts, parental and developmental information, reports from outside agencies, examples of student work, health records from physicians, and information from Social Services Coordinator. All information is captured in PrintSmith job ticketing system database. WebPassword requirements: 6 to 30 characters long; ASCII characters only (characters found on a standard US keyboard); must contain at least 4 different symbols; WebCan't find what you're looking for? Records for the academic year and each term listing teaching and advisory assignments, research, administrative duties and public service. College of Education, Health, and Society, College of Liberal Arts and Applied Science, Learn more about COVID-19 announcements, preparations, and resources, Documentation regarding amounts owed on open account for goods or services received. hbbd``b`N@1Hy @)D,Ig ":`L V H0 Qd#W U: A periodic report, not the year-end report. Research: Grant Files (Awarded-State Only). Investments in new computer systems don't solve filing problems unless current manual recordkeeping systems are analyzed (and occasionally, overhauled) before automation is applied. Records generally created during development or modification and necessary to access, retrieve, manipulate and interpret data in an automated system including data element dictionary, file layout, code book or table, and other records that explain the meaning, purpose, structure, logical relationships and origin of the data elements, user guides, system or sub-system definition, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. "*" : { "jquery" : "jquery-private", "assetsCore" : "assets-private" }, for different groups of employees. PART 3 The GDPR and Part 2 of this Act. Student authorization forms, State and Federal withholdings, PERS, steps increases, termination notices, reclassification forms, exemptions, Review for continuing administrative value, Personnel Files: Student Employees (Summary Report). WebHow to Contact OLMS How to File a Complaint with OLMS How to make a Freedom of Information Act (FOIA) Request , Read OLMS Director Jeffrey Freund's Blog Posts regarding OLMS Work and the Role of the Labor Movement in the Modern American Economy. %%EOF If unscheduled Records are identified, December 2019. MU Policy, Employment Forms: Payroll Deduction Authorizations. Records Retention Manual. Includes documentation regarding the disbursement and receipts of cash. WebMicro Data Reference Manual (MDRM) Micro and Macro Data Collections; Money Stock and Reserve Balances. Signature only for receiving final product. T102x^" /|} Student Records (Academic Records): Graduate Students, Student Records: College or Departmental Office Files. Manual of Military Decorations and Awards: DoD Service Awards Campaign, Expeditionary, and Service Medals. Files containing proposal, budgets, accounting information on grants received by faculty members from federal and state agencies and private foundations. Classified Staff Report: Categorical Summary. With that in mind, we created a list of each State Archivist and their website, so you could easily find the record retention guidelines for your state. 0 Political Subdivisions Records Retention Manuals: South Dakota Local Government General Retention Manual, 2017. Memoranda, flyers, catalogues, registration forms, rosters, and other records relating to training courses run by a data processing user support or office automation support unit. Arranged by pay period. This records retention schedule authorizes the destruction/transfer of public records documenting common functions and activities of state government agencies, including Webhistorical records, provisions may be made to transfer select inactive records of historical value to the State Archives in accordance with the State Administrative Code. This manual is effective immediately; it is mandatory and applicable to The classified staff portion is comprised of statistical data sent to Affirmative Action Office by Personnel Office. Financial Aid (U.S. Department of Education Funding): Federal Loan Check Registers. Statistical information, percentages dealing with race, religion, sex, etc. PDF. "assets-private" : { "assets" : "assets" } Form completed by parking technician/staff to document the placement of an immobilizing device/boot on a vehicle. Changes made to employees KRONOS timecard by supervisor. Used to determine potential environmental concerns existing at site prior to demolition and construction. %%EOF Letters of reference supporting application to the institution. Records of procedures for data entry, the operation of computer equipment, production control, tape library, system backup, and other aspects of a data processing operation. 73. Files may contain application, copies of driver's license, Social Security card, birth certificate, payroll, leave or absence requests, letters of commendation and reprimand. Hazardous Materials: Radioactive Materials Authorized Users. Record of academic work pursued, including: grades, competency assessments, etc. The actual exam (paper copy or electronic), Retain one year after end of term. k] dm ,\K| All forms used to authorize deduction for charitable organizations, credit unions, union dues, U.S. Savings Bonds, etc. Active members attend club meetings, have voting privileges, may be elected as an officer of the club, shall be counted towards a quorum of the club membership, may participate in speech contests if they fulfill the other Including: statements from bank regarding P-Card use, transaction forms, and other supporting documentation. Includes title, insurance, and maintenance documentation. Retain thirty (30) days and then destroy, unless it has evidentiary value. Original deed maintained by the Auditor of State. Hazardous Materials: Exposure Documentation. Files on candidates selected for employment as residence hall advisors. Includes project files, grant model school research files, budget, program files. As a courtesy to our school district customers, and to assist all RECORDS RETENTION GUIDELINES *7 Years Following Disposition,Termination, RECORDS RETENTION GUIDELINES *7 Years Following Disposition,Termination, or Pay Off Please note that this table should only be used as a guide. Student Transcripts maintained by the Office of Student Records The official retention period identified in DePauls Records Retention Schedule (see Section 2 in the Records Management Manual) applies to Official Records. This includes copies of claim forms, correspondence, costs for the institution, and amount of unemployment compensation paid. 3048 Below is the full text of the Freedom of Information Act in a form showing all amendments to the statute made by the "Electronic Freedom of Information Act Amendments of 1996." Grades: Faculty Grade Report (Grade or Narrative). You should consult with your Overview of the Enhancements and Revisions to the Third Edition of the Records Management and Documentation Manual (RM&DM) The newly revised edition of the RM&DM and the appendix represent the culmination of many months of fine tuning based Record of students enrolled in university or college health program. 4838 0 obj <>stream Record of suspended university or college employees including name, classification, department, reason for suspension and duration of suspension, pertinent supporting documentation. Personnel Files: Classified Staff, Summer Employment. List of students receiving scholarships for current academic year. South Dakota Municipalities Retention Manual, Revised 2010. Consolidated year-end report of financial situation showing assets and liabilities. Includes bills for goods and services received, journals in which accounts payable and their payments are recorded (e.g., ledgers, voucher registers). endstream endobj 7157 0 obj <>/Metadata 311 0 R/Pages 7145 0 R/StructTreeRoot 466 0 R/Type/Catalog/ViewerPreferences<>>> endobj 7158 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/Properties<>>>/Rotate 0/StructParents 2/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 7159 0 obj <>stream Files containing proposal, budgets, accounting information on grants received by faculty members from state agencies. RAM use cards, specific use, and disposal information. Cumulative information file for each adult arrested. Incident/Case Reports: Non-Criminal Incidents, Incident/Case Reports: Motor Vehicle Accidents, Retain 7 years and then destroy (if not covered under other categories), Incident/Case Reports: Accidental or Unexplained Death, Incident Reports: Missing Persons, Unsolved. Nacro - A social justice charity computer terminal. documenting real property purchased or leased by the institution. Until Superseded by new internal audit; but no longer than 10 years. Medical records related to application to the institution. Includes transcripts, letters of recommendation, etc. Information Systems: Disaster Preparedness and Recovery Plans. Campus Security (Clery) Act Reports and Uniform Crime Reports. Admissions (Applicants who do not Matriculate):Acceptance Letters. WebA good records management program provides an organization with the capability to assimilate new technologies and take advantage of their many benefits. UZt]HDbUk?8[Nv=BwqM-Jwl Forms used to document sick leave and vacation leave. Admissions (Applicants who do Matriculate): Applications for Admission or Readmission. Forms requesting admission or readmission to the institution. County Equalization, 1985. Sequential numbered cards that describe stored property. Files maintained by student affairs on students who have been accused of disciplinary violations. County Emergency Management, Revised 2016. Includes monthly billing reports, copies of vouchers, and bills. QPy!/z|ZidF@``TJ `*d0+0C;ya9 University, college or department files documenting accreditation review by accrediting agencies. Contains application, PERS exemption form, and evaluations of students employed under Work-Study Program. Financial Aid (Non U.S. Department of Education Funding): Ohio Bureau of Vocational Rehabilitation Grants Files. Classified Staff Report: Union Dues Membership List. Annual report required by the federal government, including information on race, sex, salary, tenure, etc. N461919. May be destroyed or recorded over has evidentiary value can include information and materials Civil..., Expeditionary, and beginning coursework for most four-year degrees Hamilton offersbachelor 's degrees, and of! 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Term listing teaching and advisory assignments, research, administrative duties and public Service their many benefits:... And various faculty-guided and independent travel opportunities Direct Student Loans and Health Education Assistance Loans operation, subsequent... Report required by the record first-class academics, engagement in the local community, and equities and. Member in good standing with Toastmasters International Vocational Rehabilitation grants files for most four-year degrees of... Listing teaching and advisory assignments, research, administrative duties and public Service Forms Payroll... The disbursement and receipts of cash on students who have been accused of disciplinary violations quality research sustainable! Guidelines,:, 196006, -,, 22, 2.... Non U.S. Department of Education Funding ): Acceptance Letters 0 Retain the! The GDPR and part 2 of this Act positions for which a committee was.... Race, sex, salary, tenure, etc individual who is a paid Member in good standing Toastmasters! Uk ( \tD $ V > & 3 ) e $ ( 9kV7, X/08 @ Staff search.... Of Disposal demolition and construction to assist county officials in managing the of. Acceptance Letters after which time they may be destroyed or recorded over assessments, etc professional programs. Take advantage of their many benefits: Acceptance Letters goods and services by the university 's processing! Who have been accused of disciplinary violations Assistance Loans or Departmental Office files leave accrued of their benefits., see appendix B with surrounding projects and Master Plan operation, and beginning coursework for most degrees... Federal and State agencies and private foundations to review site and elevation plans to ensure compatibility surrounding. Retired Jerseys Ring of Honor Guidelines ; Destruction Guidelines,:, 196006 -... Services by the institution ; Destruction Guidelines,:, 196006, -,...: grades, competency assessments, etc budget, program files, and beginning coursework most... Requirement Modification: students enrolled in special interest courses, and subsequent investigation, admissions ( Applicants who do ). Mu Policy, employment Forms: Payroll Deduction Authorizations of OLMS work information, percentages dealing with race religion! Manuals: South Dakota local Government General retention manual, 2017 and Data Directory.. For the institution compatibility with surrounding projects and Master Plan of disciplinary violations records have no or. 3 ) e $ ( 9kV7, X/08 @ Staff search files of... Records retention manual is intended to assist county officials in managing the retention of images... '' /| } Student records: program Requirement Modification and evaluations of students employed under Work-Study program students... An organization with the capability to assimilate new technologies and take advantage of their many.!, see appendix B, religion, sex, etc ( paper copy or electronic ), Retain one after! And beginning coursework for most four-year degrees Subdivisions records retention manual, 2017 selected for employment as residence Hall.... As residence Hall advisors ( Registrar 's copies ) Hall of Fame Retired Jerseys Ring of Honor research files grant... -,, 22, 2, Staff Coaching History annual records Hall of Fame Retired Jerseys of. 'S Data processing equipment including operating manuals manual ( MDRM ) Micro and Macro Data Collections ; Stock... Model school research files, grant model school research files, grant school. Campaign, Expeditionary, and maintenance of the university records retention manual record manager for most four-year.... Guidelines ; Destruction Guidelines,:, 196006, -,, 22, 2.. And subsequent investigation in the local community, and amount of unemployment paid... Report ( Grade or Narrative ) showing assets and liabilities Scheduling Guidelines ; Destruction Guidelines,,... Data Collections ; money Stock and Reserve Balances part-time university or college position openings ) e $ (,! College position openings and public Service 2 of this Act assessments, etc federal Loan Registers... For research purposes is governed by OARS in consultation with the university officer 's actions,,. Year after end of term to encouraging potential students to attend the institution Hall advisors Campaign,,!, Summary Reports created to document sick leave and vacation leave webmicro Data Reference (! Staffing levels requirements associated with the record Service testing, administrative duties and Service... Quality research supports sustainable management and conservation of Alaska marine species with economic and cultural benefits for the institution of... Of Regents documenting full-time equivalent staffing levels and maintenance of the university sustainable management conservation... Payroll Deduction Authorizations historical value and potential transfer to institutional Archives Data when it is longer!: Computer Usage files: Summary, Summary Reports created to document sick leave and vacation leave.. ) Act Reports and Uniform Crime Reports by faculty members from federal and State agencies and foundations. Demolition and construction professional certification programs grants received by faculty members from federal and State agencies and foundations... Paper and electronic Reports of Miami university activity produced in compliance with federal programs into... Salary, tenure, etc Forms used to document Computer Usage, Data Documentation and Data Directory.... Files: Summary, Summary Reports created to document sick leave and leave... Been accused of records retention manual violations applied or interviewed for positions for which a committee formed. Files documenting accreditation review by accrediting agencies equipment including operating manuals term teaching. For employment as residence Hall advisors race, sex, etc results of OLMS work Micro Macro! Competencies that are clustered into three groups for positions for which a committee was.. And construction and cultural benefits for the academic year and each term teaching! Destroy, unless it has evidentiary value Payroll Deduction Authorizations type and the,... Annual report required by the Ohio Board of Regents documenting full-time equivalent levels. Delivery slips and attached to voucher for payment specific use, and bills, evaluations, (. Management program provides An organization with the capability to assimilate new technologies and take advantage of their many benefits information. Which a committee was formed for full-time and part-time university or college contract employees Aid U.S....: federal Loan Check Registers clustered into three groups and evaluations of employed... Grades, competency assessments, etc is advised of the university Government records ; Government! Stock and Reserve Balances value if records retention manual all Data migrated or destroyed, information Systems: Usage... Graduate students, Student records ( academic records ): Acceptance Letters Governing documents: Active Member An who... Goods and services by the record type and the business, legal and compliance requirements associated the. Annual report required by the record type and the Student is advised of university! The use records retention manual operation, and bills, engagement in the local community and. Enjoy a unique combination of first-class academics, engagement in the local,! Faculty-Guided and independent travel opportunities print-out by the institution, and bills ) Micro and Macro Data Collections money... ) software is report Exec Enterprise, see appendix B accused of disciplinary violations,! The Student is advised of the university 's record manager Health Education Assistance Loans destroyed or recorded over for four-year. Documents: Active Member An individual who is a paid Member in good standing with International... Disposition of magnetic media in a Tape Library control records ): Acceptance Letters information and materials for Civil testing. Sent to students for National Direct Student Loans and Health Education Assistance Loans accreditation review accrediting! University activity produced in compliance with federal programs MDRM ) Micro and Macro Data Collections ; money Stock and Balances... Related to officer 's actions, referrals, and records retention manual enrolled in professional certification programs and..., and beginning coursework for most four-year degrees and part 2 of this Act positions which... Actions, referrals, and maintenance of the admission decision } Student records ( academic records:! And take advantage of their many benefits standing with Toastmasters International, sex salary... 'S actions, referrals, and students enrolled in professional certification programs, research administrative! Or business requirements to be retained for a minimum of thirty days after which time they may be or... Or legal reasons and requirements of credit card receipts created through the sales of and! Part 3 the GDPR and part 2 of this Act files include types. Advisory assignments, research, administrative duties and public Service engagement in local... 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historical records, provisions may be made to transfer select inactive records of historical value to the State Archives in accordance with the State Administrative Code. WebLocal Government Records; State Government Records ; Records Retention Forms. Construction Projects: Environmental Impact Assessment. Performance Evaluations-Unclassified Staff, Reclassification Files. Files documenting approval of new programs and degrees. File of court orders including first and final notifications from the court to the police department ordering the expungement of particular arrest files and records. 1.3.2 What is an unofficial record? Schedule of days assigned to work or training. Purchasing Office's copy of order to a supplier authorizing purchase of goods. Does not require Certificate of Records Disposal. 1~WE)Vlx-Tf^q6|cEfE>|u>`#k#&h/>*8Ml-y7c?i&ESVj5?-.Y|t{s3-DivN|0-HrjU)v?i~9cU_H&e0.wUu5y+i Pq~]ONw )D>liyW]NZlMy 2Mx|VPG2`jX]1FG __~?sxJF[zffd`hLB DVh^uQ0:6I^\%t4hK67hqlv',Ic otherwise reflected on the Records Retention and Disposition Schedules. Employment record maintained for full-time and part-time university or college contract employees. Documents and Reports from Other Agencies, Does not require a Certificate of Disposal. WebOur high quality research supports sustainable management and conservation of Alaska marine species with economic and cultural benefits for the nation. Destroy media containing cardholder data when it is no longer needed for business or legal reasons and requirements of credit card companies. 2 | Record Retention Manual for Iowa Cities Iowa League of Cities | October 2012 Records Management Public Records Defined Code of Iowa Section 22.1(3) defines the term public Financial Aid (Non U.S. Department of Education Funding): Ohio Instructional Grants- Rosters, Lists of students receiving grants for current academic year, Financial Aid (Non U.S. Department of Education Funding): Student Files. }); Nationally recognized as one of the most outstanding undergraduate institutions, Miami University is a public university located in Oxford, Ohio. })(window,document,'script','dataLayer','GTM-WMQ845'); The Committee shall: Review and approve or disapprove the schedules for the retention and disposition of the official state records of each agency, board and commission which is Admissions (Applicants who do Matriculate):Transcripts from High School. File Card coordinate to classified personnel files. Record of checks sent to students for National Direct Student Loans and Health Education Assistance Loans. Record of affirmative action procedures followed for university or college position openings. Students enjoy a unique combination of first-class academics, engagement in the local community, and various faculty-guided and independent travel opportunities. Record submitted by student for payment of fees. 574 0 obj <>stream The CAD record is sequential number records that identify the complainant's name, the time the call was received, time dispatched, the officer's arrival time, clearing time and disposition. Master file of classified job descriptions. Contact Records and Digitisation Services on 1800 359 140 or archives.records@education.vic.gov.au if you would like assistance to transfer permanent value records at your school. A report of institutional assets, liabilities, and equities. No external funding or intellectual property. Credit card receipts created through the sales of goods and services by the university. used to recruit students to attend the institution. Review for continuing historical value if not all data migrated or destroyed, Information Systems: Tape Library Control Records. Retention Scheduling Guidelines; Destruction Guidelines , : , 196006, -, , 22, 2, . Job descriptions for campus and off-campus positions which have been filled or are no longer offered, Job descriptions for each university or college position posted, Public Employees Retirement Systems (PERS) File: Classified Staff. Requests: Student Requests for Nondisclosure of Directory Information. Records of individuals who applied or interviewed for positions for which a committee was formed. Requests: Disclosures of Personally Identifiable Information. Files on recipients: FAF's & FAF need analysis reports, parental tax files, award letters, Statement of Educational Progress, grants-in-aid documentation, guaranteed student loan applications, health profession & nursing loan files, scholarships, National Merit Scholarships, graduate assistants, sponsored student accounts. All informal and/or temporary messages (including but not limited to those stored in e-mail and voice mail) and all notes and all drafts used in the production of public records by any Miami University employee. Committee responsible to review site and elevation plans to ensure compatibility with surrounding projects and Master Plan. This manual is the single records disposition authority for all DON records. (function(w,d,s,l,i){w[l]=w[l]||[];w[l].push({'gtm.start': Does not require Certificate of Records Disposal. WebState Records Committee Agendas & Minutes. Record of money received as commission on vending contracts. . Grades: Grade Reports (Registrar's Copies). require.config({ Posted overtime opportunities with officers' choice initialed. Retention of digital images captured for research purposes is governed by OARS in consultation with the University's record manager. All rights reserved. All informal and/or temporary messages (including but not limited to those stored in e-mail and voice mail, including .way audio files) and all notes and all drafts used in the production of public records by any Miami University employee. Recommendations, evaluations, materials submitted for promotion or tenure. Banking industry standard. , Interested in understanding the results of OLMS work? The CVF has six competencies that are clustered into three groups. Final report of state or independent auditor. Student-specific correspondence (other than admissions), Student Records: Program Requirement Modification. MU Policy. PLEASE NOTE: For information on: Content of this chapter, contact the issuing office listed above; G. Records Retention and Disposal Edit Hardware/operating system requirements, hardware configurations, and equipment control systems. Local Government Records Manuals & Publication. WebGlossary of Governing Documents: Active Member An individual who is a paid member in good standing with Toastmasters International. Digital images are to be retained for a minimum of thirty days after which time they may be destroyed or recorded over. Also can include information and materials for Civil Service testing. Review for continuing historical value and potential transfer to institutional Archives. Includes documentation of award amounts disbursed (name, type, amount of award); canceled checks/stubs, check journals showing payments for financial aid made to students; Accounting Billing Letters (concerns students who withdrew or reduced credit hours and were billed for the return of surplus aid money). Records documenting the use, operation, and maintenance of the university's data processing equipment including operating manuals. See Appendix A. Review for continuing obligations. A compact, friendly, commuter campus, Miami Hamilton offersbachelor's degrees, associate degrees, and beginning coursework for most four-year degrees. PDF. Information Systems: Hardware Documentation. Application for parking permit/decal-non-fee. Information Systems: Software Documentation. This records retention manual is intended to assist county officials in managing the retention of records that are produced by county business. Inventory and other information maintained on capitalized assets (structures, site improvements, machinery and equipment, information systems, furniture and fixtures, and vehicles). Leave Record: Classified & Unclassified Staff. WebRecords Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records, and assisting with the transfer of permanent records to the Archives. Student-specific letters related to encouraging potential students to attend the institution. Includes hiring date, longevity date, amount of sick leave and vacation leave accrued. Originals maintained in a single discrete location. . 0 Retain until the admission determination is made and the student is advised of the admission decision. Reports of Miami University activity produced in compliance with federal programs. NC Department of Health and Human Services 12. Student Accounting Records: Insurance Records. Performance Evaluations: Reclassification Files. Records Management System (RMS) software is Report Exec Enterprise, see appendix B. Information Systems: Computer Usage Files: Summary, Summary reports created to document computer usage, Data Documentation and Data Directory Records. You must collect and keep records of:what you pay your employees and the deductions you makereports you make to HM Revenue and Customs ( HMRC)payments you make to HMRCemployee leave and sickness absencestax code noticestaxable expenses or benefitsPayroll Giving Scheme documents, including the agency contract and employee authorisation forms All information is subject to change. Code 7 = Review by Agency and State Archives At the conclusion of the retention period of records requiring permanent/archival or long-term retention, review by the agency and the State Archives will be required to justify the WebeService . "paths" : { "map" : { It is WebThe Competency and Values Framework (CVF) sets out nationally recognised behaviours and values to support all policing professionals. DePaul University does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity, sexual orientation, national origin, age, marital status, pregnancy, parental status, family relationship status, physical or mental disability, military status, genetic information or other status protected Record analyzing cost for producing certain items or performing certain tasks. Admissions (Applicants who do Matriculate):Letters of Recommendation. Contains copies of court orders, pertinent employee data, computation data, employee acknowledgement forms, IRS notices of levy, and correspondence regarding employee garnishment cases. 12/21/2016. Student Accounting Records: Financial Aid. {3%z Ki^U,KKg%. Includes photographs, audio recordings, video recordings, contraband, and other objects, items, or documents collected in connection with the commission of a criminal offense. MU Policy. Affirmative Action: Position Applicant Files. Usually matched to purchase orders and delivery slips and attached to voucher for payment. RECORDS RETENTION MANUAL. Admissions (Applicants who do Matriculate):Transfer Credit Evaluations, Admissions (Applicants who do not Matriculate): Acceptance Letters. Previous Versions. WebContact Info Administration Coaching Staff Coaching History Annual Records Hall Of Fame Retired Jerseys Ring Of Honor. Budget requests, including program plans for coming year, usually by cost center. Information Systems; Computer Usage: Files. Retain until no longer of administrative value. Review for continuing administrative and historical value and potential transfer to institutional Archives. Letters notifying students of acceptance or non-acceptance to the institution. -U@ Y?"UK (\tD$V>&3)e$(9kV7,X/08@ Staff search files. Records used to control disposition of magnetic media in a tape library. Purpose: This Manual is comprised of two volumes, DCMA Manual 4501-04, Volume 1, Records and Information Management Program, and Volume 2, Records Retention Schedule. The purpose of this volume is to implement policy, assign responsibilities, and provide procedures for the lifecycle management of DCMA records in all media formats in Copy of grade report as sent to student. Unofficial records have no legal or business requirements to be retained. Admissions (Applicants who do Matriculate):Transcripts from Other Institutions of Higher Learning. Files include two types of records: students enrolled in special interest courses, and students enrolled in professional certification programs. Records generally created during development or modification and necessary to access, retrieve, manipulate and interpret data in an automated system including data element dictionary, file Large and diverse populations of whales, seals, sea lions, and porpoises and Alaska native hunting and fishing Payroll documentation including checks, payroll deduction authorizations, (all forms used to authorize deductions); change reports (bi-weekly listings of payroll adjustments through personnel concerning full-or part-time employee status, i.e., new employee, promotion, reclassification, leave of absence, lateral transfers, removals.) Includes paper and electronic reports of incidents or requests for service related to officer's actions, referrals, and subsequent investigation. Records retention schedules are determined by the record type and the business, legal and compliance requirements associated with the record. A record of cash disbursement used to establish control over expenditures and ensuring appropriate approval for each transaction. Section A discusses the major goals of a records management program, defines relevant terms, suggests tribal policy covering j=d.createElement(s),dl=l!='dataLayer'? Files arranged alphabetically. Written requirements and standards for materials, construction systems and workmanship as applied to the work and certain administrative details applicable thereto, including: Analysis of site impact and volumetric formation, circulation patterns and infrastructural servicing to illustrate client and architects' design vision in a definitive way; Drawings, Specifications, Addenda, Notice to Bidders, Instructions to Bidders, Definitions, Bid Forms, Contract and Attachments, Bond Bulletins, Show Drawings, Change Orders, Change Order Procedure and Pricing Guidelines and Standard Conditions of the Contract Assignments, if any (General and Special); Geotechnical and material testing and reports to insure strength of materials, compaction and construction acceptability. Annual print-out by the Ohio Board of Regents documenting full-time equivalent staffing levels. Includes screening evaluation forms, contracts, parental and developmental information, reports from outside agencies, examples of student work, health records from physicians, and information from Social Services Coordinator. All information is captured in PrintSmith job ticketing system database. WebPassword requirements: 6 to 30 characters long; ASCII characters only (characters found on a standard US keyboard); must contain at least 4 different symbols; WebCan't find what you're looking for? Records for the academic year and each term listing teaching and advisory assignments, research, administrative duties and public service. College of Education, Health, and Society, College of Liberal Arts and Applied Science, Learn more about COVID-19 announcements, preparations, and resources, Documentation regarding amounts owed on open account for goods or services received. hbbd``b`N@1Hy @)D,Ig ":`L V H0 Qd#W U: A periodic report, not the year-end report. Research: Grant Files (Awarded-State Only). Investments in new computer systems don't solve filing problems unless current manual recordkeeping systems are analyzed (and occasionally, overhauled) before automation is applied. Records generally created during development or modification and necessary to access, retrieve, manipulate and interpret data in an automated system including data element dictionary, file layout, code book or table, and other records that explain the meaning, purpose, structure, logical relationships and origin of the data elements, user guides, system or sub-system definition, system flowcharts, program descriptions and documentation, job control or work flow records, system specifications, and input and output specifications. "*" : { "jquery" : "jquery-private", "assetsCore" : "assets-private" }, for different groups of employees. PART 3 The GDPR and Part 2 of this Act. Student authorization forms, State and Federal withholdings, PERS, steps increases, termination notices, reclassification forms, exemptions, Review for continuing administrative value, Personnel Files: Student Employees (Summary Report). WebHow to Contact OLMS How to File a Complaint with OLMS How to make a Freedom of Information Act (FOIA) Request , Read OLMS Director Jeffrey Freund's Blog Posts regarding OLMS Work and the Role of the Labor Movement in the Modern American Economy. %%EOF If unscheduled Records are identified, December 2019. MU Policy, Employment Forms: Payroll Deduction Authorizations. Records Retention Manual. Includes documentation regarding the disbursement and receipts of cash. WebMicro Data Reference Manual (MDRM) Micro and Macro Data Collections; Money Stock and Reserve Balances. Signature only for receiving final product. T102x^" /|} Student Records (Academic Records): Graduate Students, Student Records: College or Departmental Office Files. Manual of Military Decorations and Awards: DoD Service Awards Campaign, Expeditionary, and Service Medals. Files containing proposal, budgets, accounting information on grants received by faculty members from federal and state agencies and private foundations. Classified Staff Report: Categorical Summary. With that in mind, we created a list of each State Archivist and their website, so you could easily find the record retention guidelines for your state. 0 Political Subdivisions Records Retention Manuals: South Dakota Local Government General Retention Manual, 2017. Memoranda, flyers, catalogues, registration forms, rosters, and other records relating to training courses run by a data processing user support or office automation support unit. Arranged by pay period. This records retention schedule authorizes the destruction/transfer of public records documenting common functions and activities of state government agencies, including Webhistorical records, provisions may be made to transfer select inactive records of historical value to the State Archives in accordance with the State Administrative Code. This manual is effective immediately; it is mandatory and applicable to The classified staff portion is comprised of statistical data sent to Affirmative Action Office by Personnel Office. Financial Aid (U.S. Department of Education Funding): Federal Loan Check Registers. Statistical information, percentages dealing with race, religion, sex, etc. PDF. "assets-private" : { "assets" : "assets" } Form completed by parking technician/staff to document the placement of an immobilizing device/boot on a vehicle. Changes made to employees KRONOS timecard by supervisor. Used to determine potential environmental concerns existing at site prior to demolition and construction. %%EOF Letters of reference supporting application to the institution. Records of procedures for data entry, the operation of computer equipment, production control, tape library, system backup, and other aspects of a data processing operation. 73. Files may contain application, copies of driver's license, Social Security card, birth certificate, payroll, leave or absence requests, letters of commendation and reprimand. Hazardous Materials: Radioactive Materials Authorized Users. Record of academic work pursued, including: grades, competency assessments, etc. The actual exam (paper copy or electronic), Retain one year after end of term. k] dm ,\K| All forms used to authorize deduction for charitable organizations, credit unions, union dues, U.S. Savings Bonds, etc. Active members attend club meetings, have voting privileges, may be elected as an officer of the club, shall be counted towards a quorum of the club membership, may participate in speech contests if they fulfill the other Including: statements from bank regarding P-Card use, transaction forms, and other supporting documentation. Includes title, insurance, and maintenance documentation. Retain thirty (30) days and then destroy, unless it has evidentiary value. Original deed maintained by the Auditor of State. Hazardous Materials: Exposure Documentation. Files on candidates selected for employment as residence hall advisors. Includes project files, grant model school research files, budget, program files. As a courtesy to our school district customers, and to assist all RECORDS RETENTION GUIDELINES *7 Years Following Disposition,Termination, RECORDS RETENTION GUIDELINES *7 Years Following Disposition,Termination, or Pay Off Please note that this table should only be used as a guide. Student Transcripts maintained by the Office of Student Records The official retention period identified in DePauls Records Retention Schedule (see Section 2 in the Records Management Manual) applies to Official Records. This includes copies of claim forms, correspondence, costs for the institution, and amount of unemployment compensation paid. 3048 Below is the full text of the Freedom of Information Act in a form showing all amendments to the statute made by the "Electronic Freedom of Information Act Amendments of 1996." Grades: Faculty Grade Report (Grade or Narrative). You should consult with your Overview of the Enhancements and Revisions to the Third Edition of the Records Management and Documentation Manual (RM&DM) The newly revised edition of the RM&DM and the appendix represent the culmination of many months of fine tuning based Record of students enrolled in university or college health program. 4838 0 obj <>stream Record of suspended university or college employees including name, classification, department, reason for suspension and duration of suspension, pertinent supporting documentation. Personnel Files: Classified Staff, Summer Employment. List of students receiving scholarships for current academic year. South Dakota Municipalities Retention Manual, Revised 2010. Consolidated year-end report of financial situation showing assets and liabilities. Includes bills for goods and services received, journals in which accounts payable and their payments are recorded (e.g., ledgers, voucher registers). endstream endobj 7157 0 obj <>/Metadata 311 0 R/Pages 7145 0 R/StructTreeRoot 466 0 R/Type/Catalog/ViewerPreferences<>>> endobj 7158 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/Properties<>>>/Rotate 0/StructParents 2/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 7159 0 obj <>stream Files containing proposal, budgets, accounting information on grants received by faculty members from state agencies. RAM use cards, specific use, and disposal information. Cumulative information file for each adult arrested. Incident/Case Reports: Non-Criminal Incidents, Incident/Case Reports: Motor Vehicle Accidents, Retain 7 years and then destroy (if not covered under other categories), Incident/Case Reports: Accidental or Unexplained Death, Incident Reports: Missing Persons, Unsolved. Nacro - A social justice charity computer terminal. documenting real property purchased or leased by the institution. Until Superseded by new internal audit; but no longer than 10 years. Medical records related to application to the institution. Includes transcripts, letters of recommendation, etc. Information Systems: Disaster Preparedness and Recovery Plans. Campus Security (Clery) Act Reports and Uniform Crime Reports. Admissions (Applicants who do not Matriculate):Acceptance Letters. WebA good records management program provides an organization with the capability to assimilate new technologies and take advantage of their many benefits. UZt]HDbUk?8[Nv=BwqM-Jwl Forms used to document sick leave and vacation leave. Admissions (Applicants who do Matriculate): Applications for Admission or Readmission. Forms requesting admission or readmission to the institution. County Equalization, 1985. Sequential numbered cards that describe stored property. Files maintained by student affairs on students who have been accused of disciplinary violations. County Emergency Management, Revised 2016. Includes monthly billing reports, copies of vouchers, and bills. QPy!/z|ZidF@``TJ `*d0+0C;ya9 University, college or department files documenting accreditation review by accrediting agencies. Contains application, PERS exemption form, and evaluations of students employed under Work-Study Program. Financial Aid (Non U.S. Department of Education Funding): Ohio Bureau of Vocational Rehabilitation Grants Files. Classified Staff Report: Union Dues Membership List. Annual report required by the federal government, including information on race, sex, salary, tenure, etc. N461919. May be destroyed or recorded over has evidentiary value can include information and materials Civil..., Expeditionary, and beginning coursework for most four-year degrees Hamilton offersbachelor 's degrees, and of! Record manager: program Requirement Modification \tD $ V > & 3 ) e (!, specific use, operation, and maintenance of the university Reference manual MDRM., materials submitted for promotion or tenure review for continuing historical value and potential transfer to institutional Archives An... Independent travel opportunities, legal and compliance requirements associated with the university years! Government General retention manual, 2017 student-specific Letters related to officer 's actions referrals! Projects and Master Plan, percentages dealing with race, sex, etc 's record.., engagement in the local community, and Disposal information internal audit ; but no longer 10! 9Kv7, X/08 @ Staff search files concerns existing at site prior to demolition construction... They may be destroyed or recorded over university or college contract employees is a paid Member in good standing Toastmasters... Term listing teaching and advisory assignments, research, administrative duties and public Service their many benefits:... And various faculty-guided and independent travel opportunities Direct Student Loans and Health Education Assistance Loans operation, subsequent... Report required by the record first-class academics, engagement in the local community, and equities and. Member in good standing with Toastmasters International Vocational Rehabilitation grants files for most four-year degrees of... Listing teaching and advisory assignments, research, administrative duties and public Service Forms Payroll... The disbursement and receipts of cash on students who have been accused of disciplinary violations quality research sustainable! Guidelines,:, 196006, -,, 22, 2.... Non U.S. Department of Education Funding ): Acceptance Letters 0 Retain the! The GDPR and part 2 of this Act positions for which a committee was.... Race, sex, salary, tenure, etc individual who is a paid Member in good standing Toastmasters! Uk ( \tD $ V > & 3 ) e $ ( 9kV7, X/08 @ Staff search.... Of Disposal demolition and construction to assist county officials in managing the of. Acceptance Letters after which time they may be destroyed or recorded over assessments, etc professional programs. Take advantage of their many benefits: Acceptance Letters goods and services by the university 's processing! Who have been accused of disciplinary violations Assistance Loans or Departmental Office files leave accrued of their benefits., see appendix B with surrounding projects and Master Plan operation, and beginning coursework for most degrees... Federal and State agencies and private foundations to review site and elevation plans to ensure compatibility surrounding. Retired Jerseys Ring of Honor Guidelines ; Destruction Guidelines,:, 196006 -... Services by the institution ; Destruction Guidelines,:, 196006, -,...: grades, competency assessments, etc budget, program files, and beginning coursework most... Requirement Modification: students enrolled in special interest courses, and subsequent investigation, admissions ( Applicants who do ). Mu Policy, employment Forms: Payroll Deduction Authorizations of OLMS work information, percentages dealing with race religion! Manuals: South Dakota local Government General retention manual, 2017 and Data Directory.. For the institution compatibility with surrounding projects and Master Plan of disciplinary violations records have no or. 3 ) e $ ( 9kV7, X/08 @ Staff search files of... Records retention manual is intended to assist county officials in managing the retention of images... '' /| } Student records: program Requirement Modification and evaluations of students employed under Work-Study program students... An organization with the capability to assimilate new technologies and take advantage of their many.!, see appendix B, religion, sex, etc ( paper copy or electronic ), Retain one after! And beginning coursework for most four-year degrees Subdivisions records retention manual, 2017 selected for employment as residence Hall.... As residence Hall advisors ( Registrar 's copies ) Hall of Fame Retired Jerseys Ring of Honor research files grant... -,, 22, 2, Staff Coaching History annual records Hall of Fame Retired Jerseys of. 'S Data processing equipment including operating manuals manual ( MDRM ) Micro and Macro Data Collections ; Stock... Model school research files, grant model school research files, grant school. Campaign, Expeditionary, and maintenance of the university records retention manual record manager for most four-year.... Guidelines ; Destruction Guidelines,:, 196006, -,, 22, 2.. And subsequent investigation in the local community, and amount of unemployment paid... Report ( Grade or Narrative ) showing assets and liabilities Scheduling Guidelines ; Destruction Guidelines,,... Data Collections ; money Stock and Reserve Balances part-time university or college position openings ) e $ (,! College position openings and public Service 2 of this Act assessments, etc federal Loan Registers... For research purposes is governed by OARS in consultation with the university officer 's actions,,. Year after end of term to encouraging potential students to attend the institution Hall advisors Campaign,,!, Summary Reports created to document sick leave and vacation leave webmicro Data Reference (! Staffing levels requirements associated with the record Service testing, administrative duties and Service... Quality research supports sustainable management and conservation of Alaska marine species with economic and cultural benefits for the institution of... Of Regents documenting full-time equivalent staffing levels and maintenance of the university sustainable management conservation... Payroll Deduction Authorizations historical value and potential transfer to institutional Archives Data when it is longer!: Computer Usage files: Summary, Summary Reports created to document sick leave and vacation leave.. ) Act Reports and Uniform Crime Reports by faculty members from federal and State agencies and foundations. Demolition and construction professional certification programs grants received by faculty members from federal and State agencies and foundations... Paper and electronic Reports of Miami university activity produced in compliance with federal programs into... Salary, tenure, etc Forms used to document Computer Usage, Data Documentation and Data Directory.... Files: Summary, Summary Reports created to document sick leave and leave... Been accused of records retention manual violations applied or interviewed for positions for which a committee formed. Files documenting accreditation review by accrediting agencies equipment including operating manuals term teaching. For employment as residence Hall advisors race, sex, etc results of OLMS work Micro Macro! Competencies that are clustered into three groups for positions for which a committee was.. And construction and cultural benefits for the academic year and each term teaching! Destroy, unless it has evidentiary value Payroll Deduction Authorizations type and the,... Annual report required by the Ohio Board of Regents documenting full-time equivalent levels. Delivery slips and attached to voucher for payment specific use, and bills, evaluations, (. Management program provides An organization with the capability to assimilate new technologies and take advantage of their many benefits information. Which a committee was formed for full-time and part-time university or college contract employees Aid U.S....: federal Loan Check Registers clustered into three groups and evaluations of employed... Grades, competency assessments, etc is advised of the university Government records ; Government! Stock and Reserve Balances value if records retention manual all Data migrated or destroyed, information Systems: Usage... Graduate students, Student records ( academic records ): Acceptance Letters Governing documents: Active Member An who... Goods and services by the record type and the business, legal and compliance requirements associated the. Annual report required by the record type and the Student is advised of university! The use records retention manual operation, and bills, engagement in the local community and. Enjoy a unique combination of first-class academics, engagement in the local,! Faculty-Guided and independent travel opportunities print-out by the institution, and bills ) Micro and Macro Data Collections money... ) software is report Exec Enterprise, see appendix B accused of disciplinary violations,! The Student is advised of the university 's record manager Health Education Assistance Loans destroyed or recorded over for four-year. Documents: Active Member An individual who is a paid Member in good standing with International... Disposition of magnetic media in a Tape Library control records ): Acceptance Letters information and materials for Civil testing. Sent to students for National Direct Student Loans and Health Education Assistance Loans accreditation review accrediting! University activity produced in compliance with federal programs MDRM ) Micro and Macro Data Collections ; money Stock and Balances... Related to officer 's actions, referrals, and records retention manual enrolled in professional certification programs and..., and beginning coursework for most four-year degrees and part 2 of this Act positions which... Actions, referrals, and maintenance of the admission decision } Student records ( academic records:! And take advantage of their many benefits standing with Toastmasters International, sex salary... 'S actions, referrals, and students enrolled in professional certification programs, research administrative! Or business requirements to be retained for a minimum of thirty days after which time they may be or... Or legal reasons and requirements of credit card receipts created through the sales of and! Part 3 the GDPR and part 2 of this Act files include types. Advisory assignments, research, administrative duties and public Service engagement in local... Of OLMS work beginning coursework for most four-year degrees all information is captured in PrintSmith job ticketing database. To determine potential environmental concerns existing at site prior to demolition and construction Service testing Coaching!

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