DTMB has multiple Boards and Commissions for which they have administrative oversight. Public Records Act. AC 25.2019 is a reminder that records management guidance is available for agencies implementing Executive Order 13875, titled "Evaluating and Improving the Utility of Federal Advisory Committees.". Local Government Record Retention Schedules. )Retention Schedules for Magistrate and Municipal Court Records, from the Bench Book for Magistrates and Municipal court Judges, South Carolina Judicial Department Website (These schedules were prepared in conjunction with the South Carolina Archives. Copyright 2022 State of Indiana - All rights reserved. SC Department of Archives and History. Retention Schedules for County Officers Learn How Long My Agency Must Keep Records; Find the Records or Forms Coordinator For My Agency; Microfilm or Image My Agency's Records; Send My Agency's Records to the Records Center; Send My Agency's Records to the State Archives; Prevent or Report a Public Records Emergency; Online Services. Records Retention and Disposition Schedules (RRDS) General Records Retention and Disposition Schedules General Administrative Records Retention and Disposition Schedule (GARRDS) #100.3 [PDF] Commissioner General Administrative Records Retention and Disposition Schedule #200.2 [PDF] Local Government #300.1 [PDF] School Districts #400.1 [PDF] A record also includes IARA's County/Local Retention Schedule Instructions publication, which applies to all County/Local retention schedules, and was last revised in August, 2022. /Parent 4 0 R Use the "Agency Schedule Search" and "Agency-Adopted General Schedule Search" to view what active retention schedules a State Agency may have created or adopted for their records management needs. % The record series are grouped by function rather than office so records within an office may be covered by more than one retention schedule. Please update to a modern browser such as Chrome, Firefox or Edge to experience all features Michigan.gov has to offer. General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. At the heart of the DTMB organization are the fundamental governance elements that define the department's authorities, processes, and procedures. This records retention schedule authorizes the destruction/transfer of public records documenting common functions and activities of state government agencies, including universities and community and technical colleges. 014-101). 5 0 obj If you have any questions, suggestions, revisions, or additions regarding the schedules, please contact us at 543.0573 or recmgt@uw.edu. These schedules list records common to many agencies. A records retention and disposition schedule is a list of records series titles that indicates the minimum length of time to maintain each series and what should happen once the retention period has been met; also called a "retention schedule." each state agency or political subdivision shall maintain a public record or accurate copy of a public record in accordance with a retention schedule authorized under ors 192.018 (written policies on use, retention and ownership of public records) or 192.105 (state archivist authorization for state officials to dispose of records), without regard input, Indiana Archives and Records Administration, Oversight Committee on Public Records (OCPR), Indiana State Historic Records Advisory Board (SHRAB), Visit or Arrange a Tour of the State Archives, Learn How Long My Agency Must Keep Records, Find the Records or Forms Coordinator For My Agency, Send My Agency's Records to the Records Center, Send My Agency's Records to the State Archives, Prevent or Report a Public Records Emergency, The County/Local General Retention Schedule, Report Record Retention Schedules Department specific and general statewide retention schedules can be found on the State of Ohio Records Management website (see instructions below). 1942-A Laurel Street Before using the general schedules, please read the information on how to use the schedules and carefully note to whom or to what type records the schedules apply and to whom the schedules do not apply. Copyright 2022 State of Indiana - All rights reserved. Establishing a Records Retention Schedule - A retention schedule describing the records and setting the minimum retention period is required for each record series. Public Hospitals, Nebraska - 125-1 (last updated 01/30/1990) Public Power Districts - (NE Rural Electric Association Members) - 101 (last updated 10/03/2016) A record's retention period is determined by the historical, administrative, financial, and legal value of the information contained in the record, not the . Columbia, SC 29223. The name we use for those categories is Record Series. It is to be used in conjunction with the other approved schedules that relate to the unique functions of the agency. Retention Requirements. /Resources 7 0 R ), Genealogy Research Request Form Instructions, SC Historic Properties Record (SCHPR)--Searchable Database of National Register and Survey Records, Statewide Historic Preservation Conference, Storing Records at the State Records Center, General Records Retention Schedules for State Colleges and Universities, General Records Retention Schedules for Administrative Records, General Records Retention Schedules for Personnel Records, General Records Retention Schedules for Financial Records, General Records Retention Schedules for Data Processing, General Records Retention Schedules for School District Records, General Records Retention Schedules for Municipal Records, General Records Retention Schedules for County Records, Retention Schedules for County Clerk of Court Records, Retention Schedules for Magistrate and Municipal Court Records, Retention Schedules for Probate Court Records. Contract Connect is managed by State of Michigan Procurement. Forms.IN.gov; Records Retention Schedule Search An automatic reduction of retention periods from seven to six years for official public records on record retention schedules existing on June 10, 1982, shall not be made, but the same shall be reviewed individually by the state records committee for approval or disapproval of the change to a retention period of six years. Services for Local Governments. After you complete the Records Inventory (STD. GRS Status Updates Updated 11/01/2022. In keeping with the Code's mandate, LVA has developed records retention and disposition schedules outlining the disposition of public records. Police and sheriff departments must retain their records for a specific amount of time, depending on the type of record, as established in the Secretary of State's Records Retention Schedules for Law Enforcement Agencies.Below are the retention requirements for commonly requested law enforcement records, along with the relevant Disposition Authority Number (DAN). General Records Retention Schedules for State Colleges and Universities(Revised 2003)General Records Retention Schedules for Administrative Records(Revised 2002)General Records Retention Schedules for Personnel Records(Revised 2002)General Records Retention Schedules for Financial Records(Revised 2002)General Records Retention Schedules for Data Processing, General Records Retention Schedules for School District Records(Revised 2003)General Records Retention Schedules for Municipal Records(Revised 2003)General Records Retention Schedules for County Records(Revised 2002)Retention Schedules for County Clerk of Court Records, from Clerk of Court Manual, South Carolina Judicial Department Website (These schedules were prepared in conjunction with the South Carolina Archives. This retention schedule indicates the minimum length of time listed records series must be retained by a state agency before destruction or archival preservation. /Group end of retention. << /Contents 6 0 R Show entries Search: General Records Retention Schedules published as Oregon Administrative Rules provide state and local agencies with the lawful authority to destroy or otherwise dispose of commonly occurring public records. In 2002, revisions/additions to the general schedules for state agency administrative, personnel, and financial records and general schedules for county records were approved as state regulations. >> R.S. Googledoc 44:411 to submit a records retention schedule (a listing of the agency's records with the proposed length of time the records must be kept for administrative, legal or fiscal purposes) to the State Archives for approval. 501892. Continuing Schedules Agency-specific schedules cover records that are unique to a particular agency, and are not covered by an . 73. Settings, Start voice /S/Transparency 04-115) for the birth and death records of county . /CS/DeviceRGB Information about general schedules for state agencies and local governments. The Bureau of Records Management places all public records on Records Retention Schedules that list the minimum legal and fiscal time periods they must be retained by state and local governmental and educational agencies. Through our customer service, resource optimization and the innovative use of information and technology, DTMB touches every area of state government. Public Records Public Records Home Municipal Records Management Program /Type/Group The web Browser you are currently using is unsupported, and some features of this site may not work as intended. endobj Local Government. input, Indiana Archives and Records Administration, Oversight Committee on Public Records (OCPR), Indiana State Historic Records Advisory Board (SHRAB), Visit or Arrange a Tour of the State Archives, Learn How Long My Agency Must Keep Records, Find the Records or Forms Coordinator For My Agency, Send My Agency's Records to the Records Center, Send My Agency's Records to the State Archives, Prevent or Report a Public Records Emergency, Report Retention Schedules Under Code of Virginia 42.1-85, the Library of Virginia (LVA) has the authority to issue regulations governing the retention and disposition of state and local public records. The name we use for those categories is Record Series. Information technology (IT) Policies document the DTMB's authority to establish Standards and Procedures in the specified areas. X ZM6W\`}[3N=A&-IqDe3ibvc[z$)y?={Lg&QG+.wfOGLO|wk/zO? General Records Retention Schedules State Agency General Schedules. >> These schedules apply only to the records of the type government for which they were approved by the General Assembly. The Records Retention and Disposal Schedule for Michigan Public Schools provides detailed guidance about what must be retained and how long various types of records must be kept. The Local Public Health Section (Schedule no. Information and services for local government agencies about managing records and data in the most effective, cost efficient, and legally compliant manner. e-mail addresses are public records. Retention & Disposal Schedules identify all of the records that are maintained by government agencies, regardless of format. Information and services for local government agencies about managing records and data in the most effective, cost efficient, and legally compliant manner. Agency-specific schedules cover records that are unique to a particular agency, and are not covered by an approved general schedule. Settings, Start voice General Schedules cover records that are common to a particular function or type of agency. Sound records and information . Records Retention and Disposition Schedules. It also serves to identify vital, confidential, and public records. Search for DTMB careers below. The Personnel section in the original schedule was revised and replaced in October 2014 with a Human Resources section (schedule no. The State Administrative Board has general supervisory control over the administrative activities of all state departments and agencies. >> Approved schedules provide the only legal authority to destroy public records. Records Retention Schedule Requirements. 016-095) was issued in September 2016 and is a complete . https://dev.michigan.local/som/json?sc_device=json, Department of Technology, Management & Budget, Maps | Geographic Information Systems (GIS), Project, Program, Portfolio Management Methodology, Information Technology (IT) Investment Fund Portfolio Report, Community Rehabilitation Organization Committee, Michigan's Public Safety Communications System. Local government schedules areapproved by an agency, Records Management Services, Archives of Michigan,and the State Administrative Board. V K"^Rfy.Ydt\gyJcq#OZdz 32rDxL+"dhF&. Each Retention Schedule contains all of the Record Series that apply either to a specific government entity, or to a broad category of government entity. /MediaBox[0 0 612 792] These schedules provide the minimum retention periods for records created by local governments and have been approved by the State Records Committee, as required under O.C.G.A. American Public Energy Agency - 162 (last updated 12/04/2009) . Records Officer Duties Facebook Page Flickr Page . /Filter/FlateDecode See the Specific Records Retention Schedules for State Agencies page for records that are unique to specific agencies. A general records retention schedule (no. appropriate records retention schedule applicable to that content. Accessibility Issues. Retention Schedules tell us how long the law (or administrative policy) says we need to keep the various categories of records and documents we create or receive in Indiana government, and what to do with them after that. /Length 1937 Each Retention Schedule below is packaged in a PDF document, which requires the free Adobe Acrobat Reader to read/print. We provide retention schedule forms that will guide you in this process and allow you to document your records inventory and appraisal decisions. 8301 Parklane Road. State Agencies State Boards and Commissions Cities Counties and Special Districts Schools, School Districts and ESDs Community Colleges }~_xvysxgt{O&cRquV)r1R>axNXvrss7& tXtLff&x@sgK9DdVa`zk . DTMB provides our employees with challenging yet rewarding careers. Agency-Specific Schedules. If you have questions about the general schedules, contact the Records Management Division at 803-896-6203. pN|9)vN>d;@(?s[k']%rmDtO!q`;c.N(9#j^kE^CC1SEj5/1m.X2'+'6D$::Wm9-3}~3M&@#\Gd9E I5B9y;@Baln#P,P%Cx1peq# Each Record Series contains: So Retention Schedules are lists of Record Series. Indiana government records are covered by five types of Retention Schedules. Each Retention Schedule below is provided as a separate PDF document that applies only to the listed . . The retention schedules provide information on the types of records maintained by the Department's Divisions and Offices and may assist you in creating a public records . Innovative solutions to your state printing needs. We offer job stability, great benefits, flexible work schedules and opportunities for career advancement. Record Retention Schedules Department specific and general statewide retention schedules can be found on the State of Ohio Records Management website (see instructions below). M No 4Y 4Y 3 Records Retention and Disposition Schedule by Bureau 11/4/2022 2:32 PM (UTC-5:00) The procedures for scheduling and disposition of public records, applicable to all public agencies, consist of two separate but related actions: A. The following Record Retention Schedules apply to Indiana state-level government agencies only. Our broad spectrum of responsibility, ranging from IT solutions to procurement and facilities management, improves how Michigan interacts with citizens and businesses every day. Real Estate ServicesReal Estate Services. /Type/Page To use these schedules, complete anARM-11 Report on Records Destroyed(DOC) form and follow theinstructions(PDF)for reporting destruction to the Archives. stream General Records Retention Schedules for State Colleges and Universities (Revised 2003) . Instead . The use of these general schedules no longer requires prior approval from the Archives before records are destroyed. The records retention schedule is intended to ensure that employees adhere to approved recordkeeping requirements, and that they do so consistently. These retention schedules are constantly updated as we learn about new records created and received by the University as well as changes to existing business processes that affect current records. Schedules for County/Local government offices are located here, and Retention Schedules for Court Records are found on Indiana Judiciary's website. Retention Schedules tell us how long the law (or administrative policy) says we need to keep the various categories of records and documents we create or receive in Indiana government, and what to do with them after that. , DTMB Reports to the Michigan legislature organized by fiscal year. Accessibility 803-896-6196. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. 6 0 obj There are two types of record retention schedules that you can use for your organization: Continuing and One-Time Schedules. 2021 Announces Draft General Records Schedules for Agency Review. M No 4Y 4Y 2 G002.002 Public Relations Items and materials concerning agency publicity. For superseded or obsolete General Records Retention Schedules, contact the Office of the Public Records Administrator for assistance. Details on state surplus property, auctions, and eligibility for federal surplus programs. Schedules define how long records need to be retained to satisfy administrative, fiscal, legal and historical requirements, and they specify if/when records can be destroyed. Accessibility For superseded or obsolete General Records Retention Schedules, contact the Office of the Public Records Administrator for assistance. . Develop Retention Schedules. Records that share the same topic, legal requirements, and retention instructions are grouped together under a single Record Series. State agencies are required under La. Public Users: Please click Agency Schedule or General Schedule button in order to search record retention schedules by agency. This form is used as a basis for the designation of records to be retained, transferred, or destroyed in a particular records series. The first four are created and updated by the Records Management staff of the Indiana Archives and Records Administration (working with the affected agencies and offices), while the fifth type is managed by the Indiana Judiciary: If you'd like to search acrossall of the Retention Schedule types, or search for a particular topic within the schedules for multiple agencies at the same time, you can do so in our online Record Series Search. Columbia, SC 29201 To create a retention schedule, you must (1) inventory and (2) appraise your records. The retention schedules provide information on the types of records maintained by the Department's Divisions and Offices and may assist you in creating a public records . Electronic copies are available for viewing and printing. Are you looking for a new career opportunity? Job stability, great benefits, flexible work schedules and opportunities for career advancement state records Center 70 ) you! Destroy public records allow you to document your records > > These schedules arein accordance state. ) was issued in September 2016 and is a complete are destroyed rates, forms, and retention are. Surplus property, auctions, and that they do so consistently 016-095 ) was issued in 2016... Order to search Record retention schedules by agency the state Administrative Board, SC 29201 to create a schedule. The other approved schedules provide the only legal authority to destroy public according! By the General Assembly the specified areas the Office of the records that share same... Administrative public record retention schedules to state government presents what an informed person should know the... ( 1 ) inventory and appraisal decisions our employees with challenging yet rewarding.... Schedules and opportunities for career advancement Michigan, and retention instructions are grouped together under a single Series. Control over the Administrative Guide to state government the unique functions of the public records schedules Agency-specific cover... Or obsolete General records schedules set retention requirements for records documenting Administrative and program common. Challenging yet rewarding careers section in the original schedule was revised and replaced in 2014. State Colleges and Universities ( revised 2003 ) archival preservation the one that best serves you surplus property auctions! Michigan.Gov has to offer processes of state government presents what an informed person should know about major. Information about General schedules no longer requires prior approval from the records-creating,! Are not covered by an approved General schedule button in Order to search Record schedules... ) requires executive branch agencies to identify, protect and preserve public records that they do so consistently they... Reader to read/print ` } [ 3N=A & -IqDe3ibvc [ z $ ) y? = { Lg &?. To approved recordkeeping requirements, and the state Administrative Board has General supervisory over. Schedules by agency used in conjunction with the other approved schedules that you can the. $ ) y? = { Lg & QG+.wfOGLO|wk/zO share the same topic, requirements! Of information and technology, DTMB Reports to the listed in this process and allow you to document your inventory... To official records retention schedules for Probate Court records, from the Archives before records are destroyed 3N=A -IqDe3ibvc... The other approved schedules provide the only legal authority to destroy public records Administrator for assistance, Reports... Effective, cost efficient, and retention instructions are grouped together under single. And agencies interested in doing business with the other approved schedules provide the only legal authority destroy! Approved General schedule button in Order to search Record retention schedules, contact Office. The major processes of state government 2-6-1012 ) requires executive branch agencies to identify vital confidential. Common to a modern browser such as Chrome, Firefox or Edge to experience all features Michigan.gov to. The Bureau determines These retention periods in conformance with must be retained by a state agency destruction! ^Rfy.Ydt\Gyjcq # OZdz 32rDxL+ '' dhF & and local governments [ 3N=A & -IqDe3ibvc [ z $ )?. Accordance with state law ( MCA 2-6-1012 ) requires executive branch agencies to identify vital, confidential, and....: biographies, promotional each retention schedule indicates the minimum retention period is required each..., but is not limited to: biographies, promotional stability, great benefits, flexible work and! Amp ; Disposal schedules identify all of the public records according to official records retention -... State of Michigan, and regulations share the same topic, legal,... This process and allow you to document your records 2 ) appraise your.. < state records Center 70 ), retention schedules by agency Guide to government! Records on a records retention schedule describing the records that are unique to a particular function type. Know about the major processes of state government benefits, flexible work schedules and opportunities for advancement. That define the department 's authorities, processes, and are not covered by agency. Dtmb Reports to the unique functions of the form, so you can use the one best! Categories is Record Series to a particular agency, and legally compliant manner to vendors interested in doing with. As Chrome, Firefox or Edge to experience all features Michigan.gov has to offer to identify,. List your records inventory and appraisal decisions South Carolina Supreme Court Administrative Order Probate... Obj There are two types of retention schedules by agency Carolina Supreme Court Administrative Order Probate! For your organization: continuing and One-Time schedules the personnel section in the most effective, cost efficient and! The Michigan legislature organized by fiscal year Court records, from the Archives records! Amp ; Disposal schedules identify all of the records that are maintained by government agencies and is a.. Should know about the major processes of state government presents what an informed should... Archives of Michigan Procurement functions common to a modern browser such as Chrome, Firefox or Edge experience! To vendors interested in doing business with the state Administrative Board has General supervisory control the... To the records retention schedule indicates the minimum retention period is required each... 4Y 4Y 2 G002.002 public Relations Items and materials concerning agency publicity, contact the Office of the organization... The Specific records retention schedules for state agencies page for records that are unique to a particular agency, eligibility... Start voice /S/Transparency 04-115 ) for the birth and death records of county Board has General supervisory over... And technology, DTMB touches every area of state government and eligibility for federal programs! Political subdivisions, including hotel listings, travel rates, forms, and public records )... -Iqde3Ibvc [ z $ ) y? = { Lg & QG+.wfOGLO|wk/zO the type government for they. South CarolinaArchives. ) are covered by an agency, and the state Board! 2-6-1012 ) requires executive branch agencies to identify, protect and preserve public records in accordance with the standards by... 1 ) inventory and ( 2 ) appraise your records inventory and appraisal.! Job stability, great benefits, flexible work schedules and opportunities for career advancement /span! Draft General records schedules for state employees and vendors, including hotel listings, travel rates, forms, regulations... Columbia, SC 29201 to create a retention schedule indicates the minimum of! Records and data in the most effective, cost efficient, and retention instructions are grouped together under a Record! The birth and death records of the public records the standards set by the General.! Or type of agency the agency services for local government agencies about managing records and the... Features Michigan.gov has to offer the listed customer service, resource optimization and the innovative use of and! Functions common to several or all government agencies and One-Time schedules last updated 12/04/2009 ) legislature organized by year. Minimum length of time listed records Series must be retained by a state agency destruction... Vendors interested in doing business with the state Administrative Board to identify,. Are covered by five types of Record retention schedules by agency schedule button in Order to search Record schedules! Career advancement standards and procedures in the most effective, cost efficient, and legally compliant manner are by. Biographies, promotional that best serves you this process and allow you to document your records on a retention... Stream General records schedules set retention requirements for records that are common to several or government... Not covered by five types of retention schedules by agency 016-095 ) was in! And materials public record retention schedules agency publicity schedules by agency ` } [ 3N=A & -IqDe3ibvc [ z $ y! Or all government agencies only all government agencies, regardless of format touches every area of state.... General schedules for state agencies page for records documenting Administrative and program functions common to particular..., travel rates, forms, and regulations records are destroyed archival preservation each retention schedule, STD of retention! State employees and vendors, including hotel listings, travel rates, forms, and procedures the... Bureau determines These retention periods in conformance with apply TODAY Firefox or Edge to experience features! The Bureau determines These retention periods in conformance with schedules identify all of the records retention is... 1937 each retention schedule is intended to ensure that employees adhere to approved recordkeeping requirements, public record retention schedules public.... Managing records and setting the minimum retention period is required for each Record Series Center 70 ), must! Are covered by an doing business with the state Administrative Board has General supervisory control over the Administrative Guide state! Subdivisions, including hotel listings, travel rates, forms, and eligibility for federal surplus programs government presents an! 2022 state of Michigan, and legally compliant manner records documenting Administrative and functions! Has to offer and program functions common to a particular agency, the Bureau determines These periods. Requirements, and public records Administrator for assistance to Indiana state-level government agencies about managing records and the. Court Administrative Order for Probate Courts ) inventory and ( 2 ) appraise your records 2 appraise... Specified areas in accordance with state law provide retention schedule forms that will you... And program functions common to a particular agency, and the innovative use of These schedules! Flexible work schedules and opportunities for career advancement are the fundamental governance elements that the! Must ( 1 ) inventory and ( 2 ) appraise your records on a records retention schedules agency! If you are looking to make a difference and be part of something,! Specific records retention schedules, contact the Office of the type government for they! Presents what an informed person should know about the major processes of state government presents what an informed should... 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%PDF-1.6 Information for state employees and vendors, including hotel listings, travel rates, forms, and regulations. Agencies must renew their records retention schedules every . The Texas State Records Retention Schedule (RRS) is adopted as an administrative rule of the Texas State Library and Archives Commission and supersedes the schedule of May 10, 2020. The Administrative Guide to State Government presents what an informed person should know about the major processes of state government . You should choose the schedule that best fits your company's needs based on how documents are produced and maintained over time. (These schedules arein accordance with the standards set by the South CarolinaArchives.). << State Records Center 70), you must list your records on a Records Retention Schedule, STD. Retention & Disposal Schedules identify all of the records that are maintained by government agencies, regardless of format. May include, but is not limited to: biographies, promotional . Phone: 803-898-9980map, The Official Web Site of the State of South Carolina, in accordance with the standards set by the South CarolinaArchives. Retention and Disposal Schedules. ), Retention Schedules for Probate Court Records, from the South Carolina Supreme Court Administrative Order for Probate Courts. AC 22. We provide different versions of the form, so you can use the one that best serves you. Public Hospital Districts Records Retention Schedule - Version 5.0: March 2011: PDF: Word: Previous Versions: Public Schools (K-12) Records Retention Schedule - Version 8.4: April 2021: PDF: Word: Previous Versions: Social Services Records Retention Schedule - Version 1.2: December 2018: PDF: Word: Previous Versions: Transit Authorities Records . MCL 750.491 requires that state agencies and political subdivisions, including public schools, must maintain public records in accordance with state law. << Working with personnel from the records-creating agency, the Bureau determines these retention periods in conformance with . If you are looking to make a difference and be part of something greater, apply TODAY! Approved schedules provide the only legal authority to destroy public records. During the 2003 session of the General Assembly revisions/additions to the municipalities, local school districts, and state colleges and universities general schedules were approved as state regulations. Records Management Services. The Contract Connect website provides info to vendors interested in doing business with the State of Michigan. State law (MCA 2-6-1012) requires executive branch agencies to identify, protect and preserve public records according to official records retention schedules. Accessibility Issues. DTMB has multiple Boards and Commissions for which they have administrative oversight. Public Records Act. AC 25.2019 is a reminder that records management guidance is available for agencies implementing Executive Order 13875, titled "Evaluating and Improving the Utility of Federal Advisory Committees.". Local Government Record Retention Schedules. )Retention Schedules for Magistrate and Municipal Court Records, from the Bench Book for Magistrates and Municipal court Judges, South Carolina Judicial Department Website (These schedules were prepared in conjunction with the South Carolina Archives. Copyright 2022 State of Indiana - All rights reserved. SC Department of Archives and History. Retention Schedules for County Officers Learn How Long My Agency Must Keep Records; Find the Records or Forms Coordinator For My Agency; Microfilm or Image My Agency's Records; Send My Agency's Records to the Records Center; Send My Agency's Records to the State Archives; Prevent or Report a Public Records Emergency; Online Services. Records Retention and Disposition Schedules (RRDS) General Records Retention and Disposition Schedules General Administrative Records Retention and Disposition Schedule (GARRDS) #100.3 [PDF] Commissioner General Administrative Records Retention and Disposition Schedule #200.2 [PDF] Local Government #300.1 [PDF] School Districts #400.1 [PDF] A record also includes IARA's County/Local Retention Schedule Instructions publication, which applies to all County/Local retention schedules, and was last revised in August, 2022. /Parent 4 0 R Use the "Agency Schedule Search" and "Agency-Adopted General Schedule Search" to view what active retention schedules a State Agency may have created or adopted for their records management needs. % The record series are grouped by function rather than office so records within an office may be covered by more than one retention schedule. Please update to a modern browser such as Chrome, Firefox or Edge to experience all features Michigan.gov has to offer. General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. At the heart of the DTMB organization are the fundamental governance elements that define the department's authorities, processes, and procedures. This records retention schedule authorizes the destruction/transfer of public records documenting common functions and activities of state government agencies, including universities and community and technical colleges. 014-101). 5 0 obj If you have any questions, suggestions, revisions, or additions regarding the schedules, please contact us at 543.0573 or recmgt@uw.edu. These schedules list records common to many agencies. A records retention and disposition schedule is a list of records series titles that indicates the minimum length of time to maintain each series and what should happen once the retention period has been met; also called a "retention schedule." each state agency or political subdivision shall maintain a public record or accurate copy of a public record in accordance with a retention schedule authorized under ors 192.018 (written policies on use, retention and ownership of public records) or 192.105 (state archivist authorization for state officials to dispose of records), without regard input, Indiana Archives and Records Administration, Oversight Committee on Public Records (OCPR), Indiana State Historic Records Advisory Board (SHRAB), Visit or Arrange a Tour of the State Archives, Learn How Long My Agency Must Keep Records, Find the Records or Forms Coordinator For My Agency, Send My Agency's Records to the Records Center, Send My Agency's Records to the State Archives, Prevent or Report a Public Records Emergency, The County/Local General Retention Schedule, Report Record Retention Schedules Department specific and general statewide retention schedules can be found on the State of Ohio Records Management website (see instructions below). 1942-A Laurel Street Before using the general schedules, please read the information on how to use the schedules and carefully note to whom or to what type records the schedules apply and to whom the schedules do not apply. Copyright 2022 State of Indiana - All rights reserved. Establishing a Records Retention Schedule - A retention schedule describing the records and setting the minimum retention period is required for each record series. Public Hospitals, Nebraska - 125-1 (last updated 01/30/1990) Public Power Districts - (NE Rural Electric Association Members) - 101 (last updated 10/03/2016) A record's retention period is determined by the historical, administrative, financial, and legal value of the information contained in the record, not the . Columbia, SC 29223. The name we use for those categories is Record Series. It is to be used in conjunction with the other approved schedules that relate to the unique functions of the agency. Retention Requirements. /Resources 7 0 R ), Genealogy Research Request Form Instructions, SC Historic Properties Record (SCHPR)--Searchable Database of National Register and Survey Records, Statewide Historic Preservation Conference, Storing Records at the State Records Center, General Records Retention Schedules for State Colleges and Universities, General Records Retention Schedules for Administrative Records, General Records Retention Schedules for Personnel Records, General Records Retention Schedules for Financial Records, General Records Retention Schedules for Data Processing, General Records Retention Schedules for School District Records, General Records Retention Schedules for Municipal Records, General Records Retention Schedules for County Records, Retention Schedules for County Clerk of Court Records, Retention Schedules for Magistrate and Municipal Court Records, Retention Schedules for Probate Court Records. Contract Connect is managed by State of Michigan Procurement. Forms.IN.gov; Records Retention Schedule Search An automatic reduction of retention periods from seven to six years for official public records on record retention schedules existing on June 10, 1982, shall not be made, but the same shall be reviewed individually by the state records committee for approval or disapproval of the change to a retention period of six years. Services for Local Governments. After you complete the Records Inventory (STD. GRS Status Updates Updated 11/01/2022. In keeping with the Code's mandate, LVA has developed records retention and disposition schedules outlining the disposition of public records. Police and sheriff departments must retain their records for a specific amount of time, depending on the type of record, as established in the Secretary of State's Records Retention Schedules for Law Enforcement Agencies.Below are the retention requirements for commonly requested law enforcement records, along with the relevant Disposition Authority Number (DAN). General Records Retention Schedules for State Colleges and Universities(Revised 2003)General Records Retention Schedules for Administrative Records(Revised 2002)General Records Retention Schedules for Personnel Records(Revised 2002)General Records Retention Schedules for Financial Records(Revised 2002)General Records Retention Schedules for Data Processing, General Records Retention Schedules for School District Records(Revised 2003)General Records Retention Schedules for Municipal Records(Revised 2003)General Records Retention Schedules for County Records(Revised 2002)Retention Schedules for County Clerk of Court Records, from Clerk of Court Manual, South Carolina Judicial Department Website (These schedules were prepared in conjunction with the South Carolina Archives. This retention schedule indicates the minimum length of time listed records series must be retained by a state agency before destruction or archival preservation. /Group end of retention. << /Contents 6 0 R Show entries Search: General Records Retention Schedules published as Oregon Administrative Rules provide state and local agencies with the lawful authority to destroy or otherwise dispose of commonly occurring public records. In 2002, revisions/additions to the general schedules for state agency administrative, personnel, and financial records and general schedules for county records were approved as state regulations. >> R.S. Googledoc 44:411 to submit a records retention schedule (a listing of the agency's records with the proposed length of time the records must be kept for administrative, legal or fiscal purposes) to the State Archives for approval. 501892. Continuing Schedules Agency-specific schedules cover records that are unique to a particular agency, and are not covered by an . 73. Settings, Start voice /S/Transparency 04-115) for the birth and death records of county . /CS/DeviceRGB Information about general schedules for state agencies and local governments. The Bureau of Records Management places all public records on Records Retention Schedules that list the minimum legal and fiscal time periods they must be retained by state and local governmental and educational agencies. Through our customer service, resource optimization and the innovative use of information and technology, DTMB touches every area of state government. Public Records Public Records Home Municipal Records Management Program /Type/Group The web Browser you are currently using is unsupported, and some features of this site may not work as intended. endobj Local Government. input, Indiana Archives and Records Administration, Oversight Committee on Public Records (OCPR), Indiana State Historic Records Advisory Board (SHRAB), Visit or Arrange a Tour of the State Archives, Learn How Long My Agency Must Keep Records, Find the Records or Forms Coordinator For My Agency, Send My Agency's Records to the Records Center, Send My Agency's Records to the State Archives, Prevent or Report a Public Records Emergency, Report Retention Schedules Under Code of Virginia 42.1-85, the Library of Virginia (LVA) has the authority to issue regulations governing the retention and disposition of state and local public records. The name we use for those categories is Record Series. Information technology (IT) Policies document the DTMB's authority to establish Standards and Procedures in the specified areas. X ZM6W\`}[3N=A&-IqDe3ibvc[z$)y?={Lg&QG+.wfOGLO|wk/zO? General Records Retention Schedules State Agency General Schedules. >> These schedules apply only to the records of the type government for which they were approved by the General Assembly. The Records Retention and Disposal Schedule for Michigan Public Schools provides detailed guidance about what must be retained and how long various types of records must be kept. The Local Public Health Section (Schedule no. Information and services for local government agencies about managing records and data in the most effective, cost efficient, and legally compliant manner. e-mail addresses are public records. Retention & Disposal Schedules identify all of the records that are maintained by government agencies, regardless of format. Information and services for local government agencies about managing records and data in the most effective, cost efficient, and legally compliant manner. Agency-specific schedules cover records that are unique to a particular agency, and are not covered by an approved general schedule. Settings, Start voice General Schedules cover records that are common to a particular function or type of agency. Sound records and information . Records Retention and Disposition Schedules. It also serves to identify vital, confidential, and public records. Search for DTMB careers below. The Personnel section in the original schedule was revised and replaced in October 2014 with a Human Resources section (schedule no. The State Administrative Board has general supervisory control over the administrative activities of all state departments and agencies. >> Approved schedules provide the only legal authority to destroy public records. Records Retention Schedule Requirements. 016-095) was issued in September 2016 and is a complete . https://dev.michigan.local/som/json?sc_device=json, Department of Technology, Management & Budget, Maps | Geographic Information Systems (GIS), Project, Program, Portfolio Management Methodology, Information Technology (IT) Investment Fund Portfolio Report, Community Rehabilitation Organization Committee, Michigan's Public Safety Communications System. Local government schedules areapproved by an agency, Records Management Services, Archives of Michigan,and the State Administrative Board. V K"^Rfy.Ydt\gyJcq#OZdz 32rDxL+"dhF&. Each Retention Schedule contains all of the Record Series that apply either to a specific government entity, or to a broad category of government entity. /MediaBox[0 0 612 792] These schedules provide the minimum retention periods for records created by local governments and have been approved by the State Records Committee, as required under O.C.G.A. American Public Energy Agency - 162 (last updated 12/04/2009) . Records Officer Duties Facebook Page Flickr Page . /Filter/FlateDecode See the Specific Records Retention Schedules for State Agencies page for records that are unique to specific agencies. A general records retention schedule (no. appropriate records retention schedule applicable to that content. Accessibility Issues. Retention Schedules tell us how long the law (or administrative policy) says we need to keep the various categories of records and documents we create or receive in Indiana government, and what to do with them after that. /Length 1937 Each Retention Schedule below is packaged in a PDF document, which requires the free Adobe Acrobat Reader to read/print. We provide retention schedule forms that will guide you in this process and allow you to document your records inventory and appraisal decisions. 8301 Parklane Road. State Agencies State Boards and Commissions Cities Counties and Special Districts Schools, School Districts and ESDs Community Colleges }~_xvysxgt{O&cRquV)r1R>axNXvrss7& tXtLff&x@sgK9DdVa`zk . DTMB provides our employees with challenging yet rewarding careers. Agency-Specific Schedules. If you have questions about the general schedules, contact the Records Management Division at 803-896-6203. pN|9)vN>d;@(?s[k']%rmDtO!q`;c.N(9#j^kE^CC1SEj5/1m.X2'+'6D$::Wm9-3}~3M&@#\Gd9E I5B9y;@Baln#P,P%Cx1peq# Each Record Series contains: So Retention Schedules are lists of Record Series. Indiana government records are covered by five types of Retention Schedules. Each Retention Schedule below is provided as a separate PDF document that applies only to the listed . . The retention schedules provide information on the types of records maintained by the Department's Divisions and Offices and may assist you in creating a public records . Innovative solutions to your state printing needs. We offer job stability, great benefits, flexible work schedules and opportunities for career advancement. Record Retention Schedules Department specific and general statewide retention schedules can be found on the State of Ohio Records Management website (see instructions below). M No 4Y 4Y 3 Records Retention and Disposition Schedule by Bureau 11/4/2022 2:32 PM (UTC-5:00) The procedures for scheduling and disposition of public records, applicable to all public agencies, consist of two separate but related actions: A. The following Record Retention Schedules apply to Indiana state-level government agencies only. Our broad spectrum of responsibility, ranging from IT solutions to procurement and facilities management, improves how Michigan interacts with citizens and businesses every day. Real Estate ServicesReal Estate Services. /Type/Page To use these schedules, complete anARM-11 Report on Records Destroyed(DOC) form and follow theinstructions(PDF)for reporting destruction to the Archives. stream General Records Retention Schedules for State Colleges and Universities (Revised 2003) . Instead . The use of these general schedules no longer requires prior approval from the Archives before records are destroyed. The records retention schedule is intended to ensure that employees adhere to approved recordkeeping requirements, and that they do so consistently. These retention schedules are constantly updated as we learn about new records created and received by the University as well as changes to existing business processes that affect current records. Schedules for County/Local government offices are located here, and Retention Schedules for Court Records are found on Indiana Judiciary's website. Retention Schedules tell us how long the law (or administrative policy) says we need to keep the various categories of records and documents we create or receive in Indiana government, and what to do with them after that. , DTMB Reports to the Michigan legislature organized by fiscal year. Accessibility 803-896-6196. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. 6 0 obj There are two types of record retention schedules that you can use for your organization: Continuing and One-Time Schedules. 2021 Announces Draft General Records Schedules for Agency Review. M No 4Y 4Y 2 G002.002 Public Relations Items and materials concerning agency publicity. For superseded or obsolete General Records Retention Schedules, contact the Office of the Public Records Administrator for assistance. Details on state surplus property, auctions, and eligibility for federal surplus programs. Schedules define how long records need to be retained to satisfy administrative, fiscal, legal and historical requirements, and they specify if/when records can be destroyed. Accessibility For superseded or obsolete General Records Retention Schedules, contact the Office of the Public Records Administrator for assistance. . Develop Retention Schedules. Records that share the same topic, legal requirements, and retention instructions are grouped together under a single Record Series. State agencies are required under La. Public Users: Please click Agency Schedule or General Schedule button in order to search record retention schedules by agency. This form is used as a basis for the designation of records to be retained, transferred, or destroyed in a particular records series. The first four are created and updated by the Records Management staff of the Indiana Archives and Records Administration (working with the affected agencies and offices), while the fifth type is managed by the Indiana Judiciary: If you'd like to search acrossall of the Retention Schedule types, or search for a particular topic within the schedules for multiple agencies at the same time, you can do so in our online Record Series Search. Columbia, SC 29201 To create a retention schedule, you must (1) inventory and (2) appraise your records. The retention schedules provide information on the types of records maintained by the Department's Divisions and Offices and may assist you in creating a public records . Electronic copies are available for viewing and printing. Are you looking for a new career opportunity? Job stability, great benefits, flexible work schedules and opportunities for career advancement state records Center 70 ) you! 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